Saving and Scheduling Draft Posts
Learn how to save posts as drafts in Publlish, how to manage your draft library, how to submit drafts for approval, and how to schedule a draft when it's ready to go live.
Not every post is ready to go the moment you create it. Drafts in Publlish let you save posts in progress, build out your content plan without immediately committing to a publish time, and run content through a review or approval process before anything goes live.
Drafts vs. Ideas vs. Scheduled Posts
Understanding the difference between these three states helps you use Publlish's workflow efficiently:
| State | What it is | In queue? | Assigned to channel? | Needs action to publish? |
|---|---|---|---|---|
| Idea | An unformed concept — text, brief, or note | ❌ No | ❌ No | ✅ Yes — must be converted |
| Draft | A post in progress — may or may not have a scheduled time | ❌ Not yet | ✅ Yes | ✅ Yes — must be approved or scheduled |
| Scheduled | A post with a date, time, and channel assigned | ✅ Yes | ✅ Yes | ❌ No — publishes automatically |
How to Save a Post as a Draft
- Click New Post in Publlish
- Select your channel(s) and write your caption and add media
- Instead of clicking Schedule, click Save as Draft
- The post is saved to your Drafts section, not your queue
Drafts are accessible from the Queue view — look for the Drafts tab or filter.
Working on Drafts Collaboratively
Drafts are visible to all team members with access to the relevant channel. This makes them the right place for content that needs input or feedback before being finalised.
Using Notes on drafts: Leave feedback, questions, or revision requests directly on a draft post using the Notes feature. Collaborating with Notes →
Submitting for approval: If your organisation uses an approval workflow, you can submit a draft for review rather than scheduling it yourself. An approver reviews it and either approves (it moves to the queue) or rejects it with feedback. Managing and approving drafts →
Scheduling a Draft When It's Ready
When a draft is approved and ready to go live:
- Find the draft in your Drafts section
- Click to open it
- Click Schedule
- Set the date and time
- Confirm — the post moves from Drafts to your scheduled queue
Managing Your Draft Library
Drafts accumulate quickly, especially in agencies with multiple clients and content creators. Keep your draft library clean:
- Review drafts regularly — weekly content planning sessions are a good time to move drafts to the queue or archive them
- Delete outdated drafts — a draft for last month's campaign serves no purpose sitting in your library
- Use tags — apply content tags to drafts to keep them organised by campaign or client
Frequently Asked Questions
Do drafts count toward my scheduled post limit? Drafts without a scheduled time generally don't count toward your queue limit. Drafts with a scheduled time typically do. Scheduling limits →
Can team members see each other's drafts? Yes — drafts are visible to all team members with access to the relevant channel. This enables collaborative review.
Can I have a post as a draft without assigning it to a specific channel? No — drafts in Publlish must be assigned to at least one channel. For completely unassigned content, use the Ideas feature. Creating ideas →
What's the difference between a draft and a pending approval post? A draft is a work-in-progress. A pending approval post has been submitted for review and is waiting for an approver to approve or reject it. Both appear in the Drafts/Pending section of your queue.
Can I bulk delete drafts? Yes — select multiple drafts in the Drafts view and use the bulk action menu to delete them. Bulk delete guide →